The mode of assessment for the
courses in OUM’s degree or diploma programmes is being revised from time to
time to be abreast with current trends and development on formative and
summative evaluation in higher education. Invariably, the revisions may
result in changes to the assessed components, the component marks’ weightage
and the examination questions format. In this regard, you are advised to
refer regularly to the OUM website and your Faculty for the latest
The assessment for the majority of courses usually
component – assignments, laboratory practical, project work, etc.
component - comprises mainly of a Final Examinationat the end of each semester.
Mid-semester examinations may also
be held for specific courses offered in each semester. You are advised to
refer to announcement in the MyVLE for the list of courses with Mid-Semester
Tutorial Class Attendance
shall be assigned to a tutorial group for each course that you have
registered at the beginning of each semester. Your assignment to a tutorial
group is final and you cannot change to another tutorial grouping or tutorial
slot without prior approval from the University authorities.
in and interaction during the tutorials play a crucial and vital role in your
learning and assessment. You should strive to attend all the tutorials for
the course(s) that you have registered for in a semester.
If you are registered for a
Bachelor’s degree programme under the sponsorship of theKementerian Pelajaran (Bahagian Pendidikan Guru), you must attend all the tutorials and satisfactorily
complete the assessed components of the prescribed courses for the programme
failing which, you would be barred from taking the examination in the courses
may be barred from taking the examination for a course if you have
outstanding fees due to the University. If you are barred from taking the examination
for a course in any semester, you are prevented from downloading the
Examination Entry Authorisation Slip until the fees have been settled before
the examination for the course commences.
shall be awarded zero marks in the examination and gradeFfor a course if you are barred from sitting the
examination for the course.
Submission of Assignment
Some assignments should be
submitted through online mode while others require you to submit to
face-to-face tutor. You should submit the assignments for your courses via
the mode stipulated in the announcement by the faculties before the deadline.
Marks shall be deducted for late submission of assignments. Submission of
assignment after the deadline
shall not be accepted for grading by the University except in extenuating circumstances
supported by documentary evidence. If accepted for grading, the rules
regarding deduction of marks for submission after the deadline shall apply.
You should refer to the University
guidelines on the procedures and requirements for the submission of
assignments and observe strictly the University rules governing plagiarism
and originality of work submitted for assessment. The University reserves the
right to deduct marks including outright rejection of assignments found to be
Any assignment submitted for
marking cannot be resubmitted after it has been marked and marks have been awarded.
The official grading scheme of the
University is as follows:
to CGPA equals or greater than 2.00)@
Except for Malaysian
Qualifications Agency (MQA) courses, which you must obtain at least grade C
(Grade point = 2.00) to pass, you may retain the courses with C-, D+ and D
provided at the completion of your programme, the CGPA is 2.00 or higher.
core compulsory and pre-requisite courses in your study programme may also
require a pass with at least grade C. You should refer to your Faculty
for the latest list and the passing grade requirement of the core
compulsory and pre-requisite courses.
Other grades used in the grading
scheme and their descriptors are as follows:
– Incomplete – Awarded
when a student is unable to take the examination for a course for any of the
(a) official company
duties such as attendance at courses, seminars within or outside the country
and work commitments that cannot be postponed
treatment exceeding a day, maternity leave and or other medical condition
requiring extended period of treatment; and
situations such as deceased of an immediate relative.
Application for Award of Grade I –
(1)Your application must be submitted online before the
closing date. It should state the reasons and be submitted together with
supporting letters and relevant
documents from employer/hospital, where applicable.
(2) If you are
unable to sit the scheduled examination for a course due to official company
duties and work commitments mentioned in (a) above,you should submit your application to defer the
examination not later than Tutorial 4
of the semester concerned. After Tutorial 4, your application would not be accepted
and zero marks shall automatically be awarded if you failed to sit the
examination component of the course concerned.
(3) If you are unable to sit the scheduled examination for a
course due to medical reasons mentioned in (b) or emergency situations
mentioned in (c) above, you should submit your application to defer the
examination not later that (7) days
after the date of the examination for the course concerned.
(4)A fee of RM100.00 per course shall be charged for each
application and the amount due shall be debited to your account with the
(5) On compassionate
grounds OUM may, after considering your application and the supporting
documents received, exempt you from the fee of RM100.00 if your application
is submitted based on emergency situations or in case you need to undergo
more than two nights of hospitalisation consecutively.
(6) If you have been awarded the gradeI – Incompletein any
course, you should redeem the incomplete grade withinone academic yearfrom the
semester when the gradeI – Incomplete for
the course was initially approved. Notwithstanding, you are only allowed one attempt at any semester during
the one academic year, to redeem the grade I - Incomplete after which semester, the eligibility automatically
lapses. If you have not redeemed the course with grade I – Incomplete after the
end of the one academic year, the course grade shall automatically be
(7)If you are still unable, due to the reasons mentioned in
(a), (b), (c) above, to sit the examination for a course with the gradeI – Incomplete,at the last semester of the one academic
year before it expires, you should apply to extend the validity of the one
year academic period giving reasons and enclosing necessary documentation
with your application. The application where approved, shall only be for one
(8) As module
content and assessment methods may change from time to time, you should redeem
the course with grade I – Incomplete by taking the examination at the earliest possible semester
when the course is offered.
where the credit hours of an equivalent course that had been completed at
another approved institution, are accredited for transfer to an OUM
IP- Awarded for a course that is conducted over more than
one semester. Credit hours of a course with theIP gradeare included in the total credit hours that students have
registered for in a particular semester but not included in computing the GPA
and CGPA. The final grade obtained after the course has been conducted over
more than one semester, shall replace theIPgrade. The final grade and credit hours of the course are
included in computing the GPA and CGPA
S- Awarded where the performance in a course is assessed as
either satisfactory or unsatisfactory. The gradeSis awarded if the mark obtained for the course is 50% or
more of the overall mark.
U- Awarded to a course where the performance in a course is
assessed as either satisfactory or unsatisfactory. The gradeUis awarded if the mark obtained for the course is less
than 50% of the overall mark.
W -Awarded where students have officially withdrawn from a
course in a semester.
AU- Awarded to a course taken by students for audit purpose
BE -Awarded to a course where the assessment is based on prior
knowledge obtained by students via self learning and/or working experience. A
special examination may be authorized by the Dean of the Faculty to assess
PL- Awarded to a course where the assessment is based on an
admission or replacement examination.
Marks and Grades Management
5.1 You shall only be informed of the grade and not the final
marks for a course.
5.2 The examination results for each semester must be approved
by the Faculty/University
Examinations Committees before release.
5.3Your examination results are released subject to the
approval of the University
5.4 The Registry shall be responsible for the release and
issue of all official results and
for updating and maintaining your official academic records.
Point Average and Cumulative Grade Point Average
6.1 Your academic performance in each
semester shall be indicated by the Grade Point
Average (GPA) and the Cumulative Grade Point Average (CGPA). The GPA is determined by dividing the total grade points obtained with the total credit hours taken by you in a semester. The following example shows how the GPA is determined:
x 3 = 11.01
x 3 = 9.00
x 3 = 6.99
6.2The Cumulative Grade Point Average (CGPA) is determined by
dividing the total grade
points obtained with the total credit hours taken by you over more than one semester.
6.3All course grades other than gradesAU, CT, I, IP, S, UandWshall be included
in the computation of your GPA and CGPA.
6.4 If you are awarded gradeI or IP for a course,the credit hoursshall be included in the total credit hours
that you have registered for in a semester but
shall be excluded from the computation of your GPA and CGPA until the gradeI or IPis replaced
with a final grade.
6.5If your are awarded gradeS or U for a course,
the credit hoursshall be included
in the total credit hours that you have registered for in a semester but shall be excluded from the
computation of your GPA and CGPA
6.6 You are deemed to have earned the credit
hours of any course with gradesA+, A-, B-, B, B-, C+, C, C-, D+, D, CT or S.
hours are not earned for a course awarded gradeForU. However,
the credit hours of a course
with gradeFare included in the computation of your GPA and CGPA.
you are awarded the gradeI or IP for a course,the credit hoursshall be earned when the course is awarded a
final grade other than grade F or U.
A Course or Examination
7.1 You may elect to repeat either a course or the examination
for a course to improve on the
original grade. Notwithstanding, you cannot resubmit for remarking, your assignment after it
has been marked and marks have been awarded.
7.2 If you elect to repeat a course, you must reregister for
the course that you had
registered previously, undergo again the continuous assessment components and retake the
examination for the course.
you elect to repeat the examination for a course, you must register to retake the examination component of
the course when the course is offered again
in a subsequent semester.
7.3 Repeating the examination of a course applies to the final
semester examination only.
Subject to approval by the University you may, in extenuating circumstances, be permitted to repeat the
Mid-Semester examination for a
7.4 You can repeat the final examination of a
course up to a maximum period of one
academic year from the semester when you first registered and sat the examination for that course. Before the
expiry of the maximum period, you may
carry the marks obtained initially for the continuous assessment of a course to be added to the marks of
the repeat examination.
7.5 If your grade for any Malaysian Qualifications Agency
courses is lower than gradeC, you must repeat either the course or the examination of
the course until you have fulfilled the
minimum grade C requirement failing which, you cannot graduate even though you may completed the other graduation requirements.
faculty may also specify a minimum grade of C for certain prerequisite courses. You should check in advance with
your Faculty on the minimum grade requirement of prerequisite courses if any, for your programme.
7.6You may repeat any course subject to the maximum period
specified for your study
7.7The grade and grade points of a course to be used in computing
your CGPA shall be the grade
and grade point obtained by you before or after a repeat course / examination of the course,
whichever is better.
If you are unable to sit an
examination for a course due to extenuating circumstances, you may apply for
consideration to take a special examination in that course.
Your written application giving
your reasons, should be submitted together with the relevant documentary
evidence to the Assessment and Examination Unit, not later than two weeks
before the commencement date of the semester examination concerned.
A special examination would only
be approved by the University in very exceptional circumstances. If your
application is approved, you would not be permitted to repeat the examination
in the course.
Breach of Examination Regulations
the event you are found guilty by the University Students Disciplinary
Committee of breach of University examination regulations pertaining to a
course, you shall be awarded zero marks in both the continuous assessment and
examination of the course. Where the punishment imposed includes a period of
suspension, you cannot attend the tutorials, submit assignments or sit the
examination for any course until after the suspension period.
Determination of Academic
10.1 Pass with Distinction and
Your academic performance shall be
indicated with“Pass with Distinction”and your name entered into theDean’s Listin a
you have obtained a GPA of 3.70 or
(b) you have registered
and taken the examination for the courses totaling 9 or more credit hours;
you have obtained not less than grade
C in any of the courses taken; and
(d) you are not repeating the course(s) or the
examination for the courses for any particular
If you are awarded gradeI- Incompletefor a
course in any semester before semester May 2013, you would still be
considered for a “Pass with Distinction” in the semester concerned after the
gradeIhas been redeemed and converted to a normal grade provided,
the other requirements of the award are fulfilled.
With effect from semester May
2013, students awarded grade I –
Incomplete for a course in a particular semester shall not be considered
for a “Pass with Distinction” after the gradeIhas been redeemed and converted to a normal grade for the
Only courses with grades and
equivalent grade points that are used to calculate the GPA in a semester,
shall be considered in determining the award of “Pass With Distinction”.
10.2 Academic Probation Period and
(a) If your GPA is
less than 2.0 in any semester, you shall be placed on Academic Probation. The
Academic Probation period shall continue until you have attained a GPA of 2.0
or higher in subsequent semesters after the Academic Probation period.
(b) You shall be informed of your Academic Probation
Period status including a warning regarding your unsatisfactory academic
performance via a notification by the Dean of your Faculty in your Partial
Transcript. The notification would also contain a clear statement on what you
should do to improve on and maintain satisfactory academic progress.
The Dean of the Faculty can also place
you under Academic Probation Period if your
preparation, progress or performance at any time during the programme of study at the Faculty is unsatisfactory.
If you are placed on Academic Probation
Period in any semester, you cannot register
more than 6 credit hours in the following semester.
10.3 Fail and Out
“Fail and Out” refers to the
status when a student is terminated from his/her programme of study due to
unsatisfactory academic progress after a period of study.
If your Faculty finds that your
academic progress in any semester is unsatisfactory and insufficient to
achieve the GPA/CGPA required or in fulfilling the conditions of the Academic
Probation Period after a period of study, it can after evaluation of your progress,
recommend to the Senate to terminate you from your study programme. After
receiving and deliberating on the recommendation, the Senate is empowered to
terminate you from your study programme.
EXAMINATION INSTRUCTIONS TO
If you are a candidate for an OUM
examination, youSHOULD OBSERVE STRICTLY THE FOLLOWING:
Admission into the Examination Hall/Room
the examination schedule and examination venue before the date of the
examination. If you have applied for a change of examination location,
check that your application has been approved and check also with the
administration of the Learning Centre where your new examination location
is, to ensure that your name has been listed in the candidates’ list.
Taking an examination at another location without prior application or
approval is not permitted.
with you to the examination room/hall, your identity card, matriculation
card and the Examination Entry Authorisation Slip. If you do not have these
documents, you will not be permitted to take the examination unless
permitted by the Chief Invigilator and until your identity has been
punctual for an examination by being present at the examination hall/room
at least 30 minutes before the time of your examination.
Note that if you are less than
30 minutes late after your examination has commenced, you would be
permitted to take the examination but no extra time shall be given. If you
are more than 30 minutes late, you shall not be permitted to take the
When instructed to enter the
examination room/hall by the Chief Invigilator, do so in an orderly manner
using the designated doors.
are notpermitted to take into the examination hall/room under any
circumstance, any book, paper, pencil bag /box, picture, notes, programmable
calculator, hand bag, handphone, tablet, ipads or any other item or
equipment except those permitted by the Chief Invigilator.
You should not take any food or drinks into the
examination hall/room or drink, eat, or smoke in the examination room/hall.
11.2After Admission into the Examination Hall/Room, you
(i) occupy the seat that has been assigned to you for the
(ii)place your identification card, matriculation card and Examination
Entry Authorisation Slip at the top right hand corner of your
table to facilitate checking by the invigilators, and
complete silence and not engage in conversation with other candidates pending further
instructions from the Chief Invigilator;
carefully and observe the instructions printed on the front page of the
(c) Complete the attendance slip on the front
page of the answer booklet with the details required, then separate the
attendance slip from the answer booklet and place the attendance slip on the
top right hand corner of your examination table;
your matriculation number, code and course title, your learning centre and
other necessary details on the front page of your answer booklet.Do not write your name on the answer booklet;
that you have received a copy of the question paper from the invigilator. Do
not open the question paper unless instructed to do so by the Chief
(f) After the Chief Invigilator has given
instructions for opening the question paper, check to ensure that you have
received the correct question paper and that the pages are complete. If you
have received a wrong or incomplete question paper, you should immediately
request the invigilator for a replacement. Reading time has been included in
the time allocated for answering the question paper;
(g) Not start with
writing your answers until instructed to doso by the Chief Invigilator;
(h) Not leave the examination room/hall during
the first 30 minutes after your examination
has commenced and 15 minutes before the examination
(i) Raise your hand if you wish to seek
permission to temporarily leave the examination
hall any time during the examination;
(j) Not leave the examination room/hall until
permission has been granted and
you are duly accompanied by an invigilator. If you leave the examination hall/room during the
examination without permission, you shall
not be permitted by the Chief Invigilator to reenter the examination room/hall to continue with your
(k) Write the time of your entry and exit and
sign in the record book/sheet where
provided, if permission has been granted to you to visit the rest room. You are only allowed 5 minutes to
visit the rest room.
11.3While the examination is in progress, you SHOULD:
(a) Not communicate with other candidates by any
means including use of body language;
give or receive from other candidates or parties, any form of assistance concerning the examination other
than that permitted by the Chief
always with the instructions of the Chief Invigilator and invigilators;
(d) Not create
commotion that will affect the proper conduct of the examination or disturb
other candidates taking the examination. The Chief Invigilator is empowered
to remove any candidate causing disturbances or commotion during an
examination from the examination hall; and
the Chief Invigilator immediately if youfall sick,encounter any medical
problem or you are unable to proceed with an examination.
11.4At the end of an examination, you SHOULD:
(a) Stop writing
when instructed to do so by the Chief Invigilator;
(b) Ensure all used
answer booklets, supplementary answer booklets, graph paper and other papers
if any, are tied together with the thread provided before handing it over to
the invigilator on duty;
(c) Not take out
from the examination room/hall, any examination booklet, graph paper,
objective answer sheet, either used or unused, and other documents supplied
by the invigilator.
(d) Not take out,
advertently or inadvertently, your written answer booklets from the
examination room/hall any time during or at the end of the examination.Written answer booklets taken out
from the examination room/hall during the examination, will not be accepted
examination equipment if any, loaned to you by the invigilator;
(g) Remain seated
until instructed to leave the examination hall/room by the Chief Invigilator.
(h) Leave the examination room/hall in an orderly manner through the
In addition to complying with the
Examination regulations mentioned above you should not , as an OUM student,
commit any of the following:
Give, receive or possess any
information that is related to the examination before or during the examination for a course;
Refer to or use any reference material
that is not permitted inside or outside the examination
room/hall or while the examination is in progress;
Obtain, amend, conceal, damage or
destroy any material that is related to the preparation
or conduct of the examination.
If you breached any OUM
examination regulations and are found guilty of the breach by the Student
Disciplinary Committee, any one or a combination of the following sentences
could be imposed :
(a) A written
(b) A fine not
exceeding Ringgit Malaysia 500.00;
Suspension from your programme of
study from one semester to twosemesters;
(d) Zero marks for
the overall result of the course concerned; and/or
from the University
graduate from your study programme, you must fulfill the following requirements:
(a) Satisfactorily completed all University courses,
Malaysian Qualifications Agency courses, compulsory core, prerequisites and
elective courses prescribed for your programme of study;
(b) Obtained the
required number of credit hours prescribed for your programme of study;
(c) Achieved a final
CGPA of 2.00 or higher at the completion of your programme of study;
(d) Settled all fees
due to the University.
The degree shall be awarded with
you have fulfilled all the requirements for graduation in your study
programme and have attained a final CGPA of 3.67 or higher you shall, subject
to other regulations being complied with and the approval of Senate, be
conferred your degree/diploma with “Pass With Distinction”.
students admitted to a degree or diploma programme of the University from Semester
January 2013 and thereafter, the minimum CGPA required for conferment of a
degree or diploma with “Pass With Distinction”, shall be 3.70.